You’re starting to dig into your wedding planning adventure. Selecting a wedding venue can be stressful but it doesn’t have to be! This part of the planning process can be such a fun experience for you and your fiancé. Just like a book… don’t judge a venue by its cover – good or bad.
You’ve found a venue that you really like, maybe you’ve found 3! How do you pick the venue that will be best for your wedding? Below are some key questions that are so important for you to ask your venue before committing and signing the contract.
Consider printing these questions to bring with you when you check out a venue!
- Is my preferred date/time available?
You might have a specific day and time already set in your head for your wedding day, or maybe you’re lenient and okay with different dates as long as it’s during a specific season. Either way, talking to possible venues about this is obviously important. Some venues (especially since Covid) regularly book out weddings 1-3 years in advance! Don’t let yourself fall in love with a venue only to find out that you’d have to prolong your engagement longer than you were wanting to. - What is the guest capacity?
This question speaks for itself. Some venues can accommodate 300+ guests, while other venues only have the space for 50-75 guests. Be sure to sit down with your fiancé and consider your guest list before deciding on a venue… Trust me, friends, cousins, and co-workers can really bulk up the guest list if you’re not being careful and specific enough. - How late can my wedding go?
Some couples might not be all about the dancing and celebrating late into the night, but some want to party ’til the sun comes up! Most venues will set a curfew between 10pm and 1am. Find out if this also includes clean up time. - Do you provide a day-of-coordinator?
Before I got married, I barely knew what a day-of-coordinator was. My venue included a woman named Dorothy as my day-of-coordinator and ooooh my goodness she was fantastic! I honestly don’t know what I would have done without her. Not only was she there to assist during the rehearsal and to help with anything I needed on my wedding day, but she even helped me through the entire planning process. We had multiple meetings before my big day to go over set up, layout, food, tablecloth colors, etc. It’s a huge plus if your venue provides a day-of-coordinator! - Is there a backup plan in case of inclement weather?
Here is another one that is personal to me and SUPER important. Part of the reason why I chose my venue was because of the stunning view in the ceremony space – up on a mountain. Of course, there’s always the (sad) possibility that it will rain, storm, or in my case… multiple severe thunderstorms, during your ceremony. It’s important that if you are planning an outdoor ceremony or reception space that you have a backup in case of bad weather. Make sure you check out the backup plan too, just to make sure you would be fine with the space if need be!
(My planned ceremony space vs. My indoor backup ceremony space.)
- Do you have a preferred vendor list and are we limited to that list?
Some venues allow you to bring in any food or beverages for your wedding; while other venues require you to stick with either their catering and beverage service or from a company on their preferred vendor list. Though it’s not as common, sometimes vendors such as the DJ and florist are even on a preferred vendor list. This is a good question to ask just to confirm the vendors you are planning on using are allowed at the venue - Do we have access to a bridal suite and groom’s suite on the day of?
Though not all brides and grooms think it’s necessary, a bridal suite and a groom’s suite are both very helpful! If you are getting hair and/or makeup done on-site, the services are usually done in the bridal suite. These rooms also aid as a place from the bride and groom to stay hidden and away from each other until the ceremony or the first look. Plus, imagine how fun it would be to enjoy mimosas with your girls to calm your nerves before walking down the aisle! - Can we set up the day before?
If at all possible, setting up all your decorations and signage a day or two before the big day is so incredibly helpful. It can take some time to get everything arranged just how you want it and you already are busy enough on the morning of your wedding. As long as there isn’t another wedding in the same location or room the night before, you can usually set up in advance! - What is all included in the price?
Many venues will supply items such as chairs, tables, linens, dinnerware, etc. You can save a lot on rentals if your venue offers these types of items at no extra cost! - What is your cancellation/reschedule policy?
This question might also sound like a no-brainer; it’s very important. God forbid something happens where you have to either postpone or cancel your wedding (especially now with Covid), you want to make sure you are covered and that you aren’t out all of the money that you spent on your venue.
